Ontario Electronic Monitoring Policy Due by October 11, 2022

This written policy requiresemployers to disclose to employees if they are being electronically monitored.

On April 11, 2022, Bill 88, Working for Workers Act, was enacted. This bill added new provisions to the Employment Standards Act, 2000 (ESA). One of them requires Ontario businesses with 25 or more employees to have a written employee Electronic Monitoring Policy for their workplace by October 11, 2022.

Electronic monitoring includes all forms of employee monitoring that are done electronically during working hours. Example: tracking employee movements through access cards and GPS devices on delivery vehicles, and tracking employee website visits, emails, and online chats.

If your employees are monitored, the policy must include the following:

  • A statement that your business electronically monitors employees.
  • A description of how and in what circumstances your business may electronically monitor employees.
  • The purposes for which the information obtained through electronic monitoring may be used by your business.
  • The date the policy was prepared.
  • The date any changes were made to the policy.
  • Any other information as prescribed

Employers must provide a copy to all employees within 30 days from October 11, 2022, or earlier, or within 30 days after any changes are made to the policy, and retain a written copy of this policy for three (3) years.

Starting in 2023, employers with 25 or more employees in Ontario on January 1 of any year must have the policy in place before March 1 of that year.

If you don’t have the policy in place, your company could be fined for non-compliance (e.g., $250 for the first contravention, multiplied by the number of employees affected).

Do I still need the policy if I don’t electronically monitor 25+ employees?

Yes. In this case, the policy must specifically state that your business does not electronically monitor employees.

Your policy could change in the future and when you decide to use electronic monitoring, reasonable notice needs to be provided to all staff.

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Jessica Gershonovitch

Conseillère en Acquisition de talents

Titulaire d’un baccalauréat en psychologie et d’un diplôme postuniversitaire en gestion des ressources humaines, Jessica possède une solide expertise en RH, enrichie par des expériences en Ontario et au Québec. Avec plus de sept ans d’expérience dans divers secteurs, elle a accompagné des entreprises de toutes tailles, de PME en croissance à de grandes organisations.

Reconnue pour son professionnalisme, son sens de l’initiative et sa capacité à créer des liens solides, elle conçoit des solutions sur mesure pour aider les entreprises à attirer les meilleurs talents et favoriser leur croissance.

En tant que consultante en acquisition de talents, elle allie compréhension humaine et stratégie organisationnelle pour garantir un excellent alignement entre candidats et clients.

Chaleureuse et dynamique, Jessica est passionnée par les relations humaines, adore rencontrer de nouvelles personnes et relever de nouveaux défis avec enthousiasme.

Jessica Gershonovitch

Talent Acquisition Consultant

With a Bachelor’s in Psychology and a postgraduate diploma in Human Resources Management, Jessica brings strong expertise in HR, shaped by her experience in both Ontario and Quebec. Over the past seven years, she has worked across various industries, supporting companies of all sizes—from growing mid-sized businesses to large, established organizations.

Jessica is recognized for her professionalism, initiative, and exceptional relationship-building skills. She delivers tailored recruitment strategies that help businesses attract top talent and drive growth.

As a Talent Acquisition Consultant, she combines a deep understanding of people, roles, and business needs to create perfect matches between clients and candidates.

Outside of work, Jessica is warm, energetic, and passionate about building meaningful connections. She enjoys meeting new people, spending time with loved ones, and embracing new adventures with a contagious enthusiasm.

Fiorenza Capitanio

Spécialiste de la paie et avantages sociaux

Professionnel de la paie et des ressources humaines avec plus de 20 ans d’expérience en paie, avantages sociaux, rémunération et comptabilité.

Fiorenza est titulaire d’un baccalauréat en programmation. Elle tombe amoureuse de la comptabilité et de la paie et obtient un diplôme professionnel suivi d’une certification de spécialiste de la paie.

Ayant une solide expérience en programmation, elle excelle dans l’implantation de nouveaux systèmes de paie. Elle est trilingue (anglais, français et italien) et a travaillé avec des multinationales s’occupant de la paie dans toutes les provinces canadiennes et dans plusieurs pays. Elle possède une connaissance approfondie des processus de paie, des législations et de la conformité.

Son adaptabilité et ses compétences en résolution de problèmes font d’elle une ressource de confiance pour toute organisation cherchant à rationaliser et optimiser ses opérations de paie.

En dehors du travail, vous la trouverez dans la cuisine en train de cuisiner pour la famille et les amis. Pendant son temps libre, elle aime chanter et découvrir de nouveaux endroits.

Fiorenza Capitanio

Benefits & Payroll Specialist

Fiorenza is a seasoned Payroll & Human Resources professional with over 20 years of experience in payroll processing, benefits administration, compensation, and accounting. She holds a bachelor’s degree in programming, which has given her a strong technical foundation in payroll system implementation and optimization.

Her passion for accounting and payroll led her to earn a professional degree, followed by a payroll specialist certification. Throughout her career, she has worked with multinational corporations, managing multi-country and Canadian provincial payrolls. As a trilingual expert (English, French & Italian), she effectively navigates global payroll regulations, ensuring compliance with payroll legislations and tax requirements.

Fiorenza’s problem-solving skills and adaptability make her a valuable asset to organizations seeking to streamline payroll operations and enhance efficiency. Her deep expertise in payroll compliance and system integration positions her as a trusted payroll consultant in the industry.

Beyond work, Fiorenza enjoys cooking and baking for family and friends. In her free time, she loves to sing and explore new destinations.

Pascale Guichard

Consultante Acquisition de talents

Pascale a occupé plusieurs postes en tant que Consultante en acquisition de talents. Elle a aussi été coach carrière et conseillère juridique en droit de l’emploi. Elle est spécialisée dans le recrutement corporatif de cadres exécutifs et professionnels ainsi que dans le recrutement pour l’industrie juridique. Pascale est passionnée par les ressources humaines et le recrutement ainsi que par l’enseignement qu’elle a pratiqué durant plus de 10 ans en France où elle enseignait en droit de l’emploi et les RH. Quand elle ne travaille pas, Pascale aime voyager, cuisiner, la marche et la randonnée et passer beaucoup de temps avec son mari et ses amis. Pascale est très dévouée et elle aime particulièrement accompagner les candidats dans leur recherche d’emploi et les guider dans les meilleurs choix de parcours professionnel. Elle est reconnue pour l’excellence de son service envers ses clients et les candidats.

Pascale Guichard

Talent Acquisition Consultant

Pascale has held several positions as a Talent Acquisition Consultant. She has also been a career coach and legal advisor in employment law. She specializes in corporate recruitment of executives and professionals as well as in recruitment for the legal industry. Pascale is passionate about human resources and recruitment as well as teaching, which she practiced for over 10 years in France where she taught employment law and HR. When she is not working, Pascale enjoys traveling, cooking, walking and hiking, and spending a lot of time with her husband and friends. Pascale is very dedicated and she particularly enjoys supporting candidates in their job search and guiding them in the best career path choices. She is recognized for the excellence of her service to her clients and candidates.